I’d like to use this space to answer some frequently asked questions that Hibernians have emailed, called and written letters to me about. Maybe you have had similar questions.
I want to submit something for the Digest. What are deadlines?
The Digest publishes six times a year. There is an issue for January-February, March-April, May-June, July-August, September-October and November-December. I aim to get the Digest out by the start of the second month of the issue. To do that, I need all the copy and photos by the first of the month of each issue, because it takes four weeks to edit, proof, correct, re-proof, print and mail the Digest.
So to start the process of each issue I need all submissions by January 1 for the Jan-Feb issue, March 1 for the March-April issue, May 1 for the May-June issue, July 1 for the July-Aug issue, Sept. 1 for the Sept-Oct issue, and Nov. 1 for the Nov-Dec issue.
So the deadlines are Jan 1, March 1, May 1, July 1, Sept. 1 and Nov. 1. Anything that comes to be after that probably will not get in the Digest, at least not in the issue I’m working on. You need to resubmit it for the next issue by the next deadline.
I am lenient on the March 1 deadline for St. Patrick’s Day celebrations. Otherwise, we’d have parades and such in the issue we get in June; too late! So for the March-April issue, get me your St. Patrick’s events immediately after they conclude. You will find that issue gets to you late because of that delay, but it makes more sense than March parades in the June issue.
I also will wait as long as I can in July for convention news. But get it to me as soon as you can or it will go in the following issue.
I sent you a photo and you did not use it. Why not?
There are only two reasons I wouldn’t use your photo. One is space. Our page count is limited, like almost everything else in life. Sometimes I have to cut photos to make room for articles from other states. If I used every photograph, then some states may be underrepresented in an issue, and I’d rather not do that.
But that is typically not the reason I omit a photo you send. The usual reason is that you have submitted a terrible, small, dark, unfocused, low-resolution picture. Unless you have a smartphone with high resolution and know how to use it to produce a good quality image, do not send cell-phone-shot pictures. They don’t reproduce well in print, will not illustrate you article well and will degrade the look of the Digest. And I won’t use them anyway.
Use a camera to take pictures. Set your camera on L for Large image. Shoot with the sun behind you. Fill the frame with your subject(s). Don’t stand 20 feet away from two people and take a photo. If you do that, we have to crop and enlarge, reducing the quality of your picture. Stand right in front of your subjects, use flash, even in sunlight (it’s called fill flash), focus, compose, and press the button.
Also, instead of 12 people in a lineup like one is suspected of a crime, how about taking a picture of Hibernians doing something, not just standing there and smiling. For example, if your Division is packing items to send to troops abroad, photograph them packing the boxes, not standing in a lineup after the work is done. Posed pictures are boring. Action shots tell stories.
Every Division ought to have a publicity chairman. Choose someone who has a camera and likes taking photos. And send your good photos to the local newspaper for good press, too.
We moved and we don’t get the Digest anymore. How come?
If you are moving, if a brother or sister Hibernian has passed away and the souse no longer wants the Digest, tell your Division financial secretary to inform the county, state and, importantly, the national secretary.
The Digest does not have a separate mailing list. It gets mailed to all the names and addresses on the National Membership List. Until an address gets changed on that list, or a name is removed, the Digest continues to be mailed. This results in people getting the Digest who don’t want it, getting it delivered to the wrong address, and a big waste of members’ dues because that’s where the money comes from to mail the Digest.
If you are a Division financial secretary and you learn that someone has died or is moving, make sure you notify the National Secretary so an action can be taken on the Membership List. This will save money and the aggravation of someone getting a Digest, not getting a Digest or getting two Digests.
How can I help with the Digest?
Honestly, this is not a frequently asked question. But if you are a sales person, we could use your help in selling ads for the Digest. Any paid ads we get helps to defray the costs of producing the Digest, which is the single biggest expense of the Order. If you want to help sell ads for the Digest, email me at firstname.lastname@example.org. And the Order thanks you.